Product Integration with Sage Line 50Æs Other Options
The products you set up in Sage Line 50 will affect Sage Line 50Æs other options, as described below.
The Nominal Ledger Option
The only integration between your product files and the nominal ledger occurs when the net value of the product is posted to the sales and nominal ledgers when the invoice is updated to the ledgers.
It is necessary to post opening and closing stock values manually via journal entries at the end of each month. At the month end, after you have cleared your stock files, use the Nominal Ledger Journal Entries option to transfer the value of stock from the balance sheet stock account to the opening stock account for the profit and loss account. Then, you should post the closing stock to the balance sheet and profit and loss account. Use Sage Line 50Æs Stock Valuation report to find out the value of stock to be transferred.
When you post your opening and closing stock values, why not set up the journal entry as a æskeletonÆ.
The Invoicing Option
Every time you enter a product code on a product invoice or credit note, Sage Line 50 automatically enters details for you that are taken from the product record such as description and unit price. You can change any of these details specifically for the invoice or credit note you are creating, but any changes that you make do not effect any other invoice or credit note, and are not saved back to the product record.
When you update the ledgers with these product invoice and credit note details, Sage Line 50 automatically updates your stock levels for you, unless it has a product code of S1, S2 or M, or you have indicated on the product record that you want to æignore stock levelsÆ.
The Sales Order Processing Option (Financial Controller only)
Whenever you enter a product code on a sales order, Sage Line 50 automatically enters details for you that are taken from the product record such as description and unit price. You can change any of these details specifically for the sales order you are creating, but any changes that you make do not affect any other order and are not saved back to the product record.
Sage Line 50 automatically updates your allocated, free stock and in stock levels throughout Sales Order Processing, i.e. when you allocate stock to an order, and when you despatch it.
The Purchase Order Processing Option (Financial Controller only)
Whenever you enter a product code on a purchase order, Sage Line 50 automatically enters details for you that are taken from the product record such as description and cost price. You can change any of these details specifically for the purchase order you are creating, but the only change that is saved back to the product record is the cost price. This becomes the new æcost priceÆ on the product record.
Sage Line 50 automatically updates your on order and in stock levels throughout the Purchase Order Processing option, i.e. when you put an order æon orderÆ, and then when you record a delivery.
Sage Line 50Æs Month End
When you run your month end, you have the option to clear your stock files. Clearing your stock files removes all the information from your stock history records.
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